At the beginning of each session the Programming Group, comprising parent helpers and Coaches prepares the calendar of possible Galas and events for the forthcoming session

The proposed schedule of Galas will be circulated to all swimmers (and parents).

Gala entry sheets will be posted on the Club Notice Board at Rainbow Slides and Gold squad will be informed two Tuesdays prior to the Club Closing date for entries. Swimmers wishing to be entered for a gala should tick beside their name on the gala entry sheet. No swimmer will be entered for a meet if they have not ticked the gala entry sheet.

If a swimmer is only to be entered for some swims this has to be agreed with the coach and clearly communicated on the entry sheet.

If a swimmer can only swim on one of two days this has to be communicated clearly on the gala entry sheet.

If a swimmer is no longer available on a particular date, they are responsible for informing the Entries Coordinator (Donna Adam on 01786 816 266, please do not phone after 9PM) before the club closing date for entries otherwise you will need to pay the entry fee. Gala applications are normally made 6 weeks before the actual date of the event.

Based on this information the Entries Coordinator will submit applications to the appropriate Galas. Entries are based on availability and if the swimmers have the relevant entry times. (Entry times are based on the times recorded at time trials so it is important that swimmers attend these sessions)

The Entries Coordinator will post advanced notice of entries on the notice board at Rainbow Slides. It is the responsibility of swimmers/parents to check these to see whether they have been entered

Once the Entries Coordinator has been informed of successful entries by the Gala organisers, (sometimes entries are not accepted) then these will be posted on the notice board.

Each Gala entry involves the payment of a fee. If swimmers have said that they would be available they will be liable to pay the appropriate fees whether they attend the Gala or not. 

Entry fees will be payable on receipt of an invoice from the Club Treasurer.

On the day of the gala the swimmer must arrive in time for the warm up or clearly communicate in advance, otherwise the coach will withdraw the swimmer allowing reserves to get a swim.

If a swimmer wishes to withdraw from a swim during the meet this must be agreed with the coach or other responsible volunteer on the day.